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How To Become a Bookkeeper!

Hey Bestie!

So I posted on Lemon8 a brief summary of my post about Bookkeeping as my Side Hustle.

The gurlsss ATE IT UP and I recevied emails requesting a breakdown on how to become a BADASS BOOKEEPER. So... your wish is my command. LET'S EAT!!!!

Understanding the Bookkeeper's Role:

A bookkeeper plays a crucial role in a business's financial stability. Their main job is to make sure every financial aspect of a company works seamlessly, from recording daily transactions to putting together comprehensive financial reports. Bookkeeper's work goes beyond the basics, including tasks like reconciling accounts, handling payroll details, invoicing, and providing important financial insights through detailed reports. Essentially, a bookkeeper's importance lies in their ability to navigate the complex world of financial operations, making vital contributions to a business's stability and well-informed decision-making processes.

Bookkeeper's Daily Role:

In the daily life of a bookkeeper, precision and organization are key. They kick off their day by reviewing transactions, ensuring accuracy in recording daily financial activities. Mornings often involve inputting new transactions into the accounting system, a meticulous process that sets the foundation for financial accuracy. A significant portion of their day is dedicated to reconciling bank statements, identifying and addressing any discrepancies to maintain financial integrity. On designated payroll days, bookkeepers navigate the intricacies of payroll processing, calculating salaries, deducting taxes, and ensuring timely payments. Invoicing and billing tasks are a constant, with bookkeepers managing invoices, tracking payments, and following up on any outstanding balances. Their analytical skills come into play as they compile data for financial reports, providing valuable insights for informed decision-making. Throughout the day, they address ad hoc financial tasks, demonstrating versatility and agility in managing unforeseen challenges.

Key Responsibilities:

  • Transaction Recording:

  • Account Reconciliation:

  • Payroll Management:

  • Invoicing and Billing:

  • Financial Reporting:

  • Expense Tracking:

Core Skills:

  • Attention to Detail:

  • Organizational Skills:

  • Analytical Thinking:

  • Tech Proficiency:

  • Communication:

  • Time Management:

The Degree Dilemma:

Surprisingly, a college degree isn't a deal-breaker for a career in bookkeeping. However, having a degree in finance, accounting, or a related field can give you a head start. It's not mandatory, but it adds a layer of credibility to your journey.

To Certify or Not to Certify:

Certifications are the MVPs of the bookkeeping game. The Certified Bookkeeper (CB) designation from the American Institute of Professional Bookkeepers (AIPB) is a solid choice. QuickBooks and Xero certifications are also gold stars on your resume. However, just like the degree, it is not necessary when beginning your bookkeeping career journey.

Mastering Soft and Hard Skills:

  • Soft Skills:

  • Adaptable.

  • Analytical thinkers who can navigate through financial puzzles.

  • Communication skills are crucial when translating complex financial jargon for non-finance colleagues.

  • Hard Skills:

  • Master accounting software like a pro – QuickBooks, Xero, and Excel should feel like second nature.

  • Understanding basic accounting principles is non-negotiable.

  • Familiarize yourself with industry-specific software that your potential employers might be using. Ex. Quickbooks, Excel, Xero, Dubsado

Cover Letter Templates:

Cover Letter #1

Best for: Those with no professional experience but a strong desire to learn and contribute.

Cover Letter #2

Best for: Applicants with a college degree seeking to apply their theoretical knowledge in a practical setting.

Cover Letter #3

Best for: Individuals with a bookkeeping certification but no college degree, showcasing their practical knowledge and attention to detail.

Where to Apply for Entry-Level Bookkeeping Positions:

When it comes to applying for entry-level bookkeeping positions, there are several companies that frequently hire for such roles. Here are some suggestions to kickstart your job search:

  1. LinkedIn: Connect with professionals in the finance sector and keep an eye on job postings.

  2. Indeed and Glassdoor: The classics that never fail – set up job alerts to stay in the loop.

  3. Company Websites: Many businesses prefer applicants who take the initiative to apply directly on their websites.

  4. Intuit: Work from home Bookkeeping jobs.

  5. Robert Half Finance & Accounting: Known for staffing various financial positions, including entry-level bookkeeping roles.

  6. H&R Block: Often hires entry-level bookkeepers, especially during tax season.

  7. Local Accounting Firms: Check out smaller local firms in your area, as they may have entry-level positions available.

  8. QuickBooks ProAdvisors: Companies that specialize in QuickBooks consulting and support often need entry-level bookkeepers.

  9. Bookkeeping Services Companies:

  • Explore companies that provide outsourced bookkeeping services, as they may have opportunities for entry-level positions.

  1. Small Businesses:

  • Local small businesses, such as retail stores, cafes, or service providers, often require entry-level bookkeepers.

  1. Nonprofit Organizations:

  • Many nonprofits have a need for bookkeeping assistance, and they might be willing to train someone at the entry level.

  1. Your Local Chamber of Commerce:

  • Check with your local chamber of commerce or business association for job leads in your community.

The key is to cast a wide net and tailor your resume and cover letter for each application. Showcase your passion for accuracy, attention to detail, and willingness to learn. Good luck on your job hunt – you've got this!

Only thing we chasing is a bag. Get to it.


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Hi bestie!
Thank you for reading!

Precious is a Boston-based minimalist who values simplicity in all aspects of her life, from her choices to her decor and spending habits. She is passionate about living purposefully and finds peace and serenity in simplifying her life. When she's not working on personal projects, she enjoys exploring new culinary delights, DIY projects, and spending time with her bearded dragon Franklin while tuning into true crime podcasts.

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